There is nothing set in stone as to what you "should" attend but my feeling is you should at a minimum attend all three of the general sessions. They begin on Friday afternoon and there are two on Saturday, a morning session and an afternoon session.
Additionally, the secretary should attend the major projects luncheon. Three tickets are sent to the Exalted Ruler with instructions to keep one for themselves and give the other two to someone who will attend the luncheon. As Lodge secretary there is no guarantee you will receive one.
It is a state thing and not mandated by statute or bylaw. It is an honorary designation for mostly PDD’s and provides one more opportunity for a Lodge to keep dirty laundry in-house prior to involving an outsider! It's a good thing! The individual has no authority! It is generally a person well respected and well thought of in the Lodge and one whom is generally constructive with their advice.
The fidelity portion of the Property Plus Insurance policy includes Employee Dishonesty coverage which satisfies the bonding requirement for the officers named in the Elks statutes. In addition to satisfying that bonding requirement, there is also coverage if any other employee at the Lodge with access to funds were to steal or embezzle same.
Officially membership records, including applications CANNOT be destroyed. However, you may want to scan them onto a flash drive or DVD and greatly reduce your physical storage needs.
I'm afraid not. Money solicited for a 501(c)(3) purpose must be used for a 501(c)(3) purpose. I'm afraid building funds are not allowable for this purpose.
Bar vs. club manager is a case of semantics. It does not matter what you want to designate as the title as long as your Governing Body or House Committee are the ones employing the individual.
Volunteer insurance is not part of your workman's comp insurance and must be purchased separately. I would advise checking with a local commercial producer.
As incorporated entities, all lodges are required by Florida corporate law to keep all minutes for at least three years. Any minutes where something special or out of the ordinary took place should also be kept.
The answer is in GL Statute 1.115 – Notice: Any notice required to be sent or mailed to all Members of a Lodge may be included in the Lodge Bulletin or sent electronically to any Member who has given written authorization to receive notices electronically.
This is in response to PGER Robert Grafton’s admonitions over the last few years for the Lodge to adopt a project in your community that will serve as your Lodge’s “Major Project” and provide an awareness to the community of what the Elks stand for other than boozing and gambling, etc. This concept is going to take a while to catch on but we thought if we get our Lodges thinking in this direction we will one day accomplish the goal. It is hoped that by improving our profiles in our communities that more people will want to join with us and become involved in their community through the local Elks Lodge. I hope this helps!
I know that this can be a problem but our state meetings are scheduled 3-5 years in advance. A creative approach may be to anticipate the absence of the Lodge leaders and plan around it. Allow others in the Lodge to take the lead or be recognized! I think members will understand if the leaders send their regrets. After all, one or two members does not a Lodge make.
Only employees of the Grand Lodge and State receive compensation. No officers, directors or committeemen are paid.
Short answer: It is your option. My opinion: Why would you want to? Keep them on the delinquent list and try every possible option to contact them. If all else fails then you could drop them on March 31. As for the accuracy of your report, reporting membership with the delinquents is really an accurate snapshot of your membership.
The Elk colors are Royal Purple and White, a combination deriving its origin from the history of the clergy, nobility and the people. Purple is the badge of Kinship, the color for the robes of Emperors and High Priests, and signifies highest favor. Blending of white and royal purple indicates the favor of the people, which bespeaks the status of Elkdom.
Not sure. If tickets are sold only to Lodge members and not to the public it is probably not a problem.
Common sense must prevail and when applied to this issue, I don’t believe there is anything wrong with using email to convey Lodge activities. In fact, many Lodges are already doing this. One thing I have recommended to the Lodge Secretaries is that they contact their members at least once a year and ask them how they would like to receive Lodge communications.
Per GL Statute 14.190, there is no recognition given to a significant other, only to a spouse. The significant other is considered an unaffiliated Elk and remains delinquent.
The short answer is yes, but heck, in Florida we do the institution of a new Lodge in public and it includes the initiatory ritual. Probably best to take a vote on the Lodge floor on this one. All it takes is for one member to object and bring up Statute charges.
Per GL Statutes, 16.040, opinion 12: “If the House Rules do not set the hours during which the Club will be open, the Governing Body may set the hours.”