These (State) online reports are sent ONLY to the Florida State Elks Association (FSEA) in Umatilla.
This (State) reporting does NOT replace the Event/Activity reports that must be turned-in to your Lodge Secretary for recording in the Lodge’s Charity Workbook.
The Lodge Secretary must enter the records from the Lodge’s Charity Workbook into the National online reporting system through their Chicago Lodge Management System/Software (CLMS).
The (State) does not have access to CLMS nor do we use CLMS. At this time there is no way for the State system to talk to the National system which means Lodges must continue to report using both systems.
The information reported is the same for both the State & National systems.
The FSEA has compiled a Manual for Charitable Reporting which provides how-to information on reporting. You are advised to read it and make copies available to your members as it contains valuable insight on the reporting process and what should be reported. There are also forms to use to help keep track of what should be reported. Below are the links to the manual and the reporting forms.
There is a common misconception that miles and hours must be converted to dollars and those dollars entered on the form as (non-cash) contributions. This is incorrect and should not be done. The charitable value of miles and hours changes frequently so when reports are compiled that require that conversion it is done manually by the Grand Lodge Government Relations Committee. Members and Lodges should report miles and hours ONLY and should not report them as non-cash dollars.
